1. Introduction
介绍
Juneyao Airlines Co., Ltd. ("Juneyao Airlines", "we" or "us") has issued this Data Privacy Notice to describe how we handle personal information that we hold about our staff and job applicants (collectively referred to as "you"). The term "staff member" includes those who work on a non- permanent basis, including contingent workers, temporary and contract workers, independent contractors, consultants, professional advisors, secondees and interns.
上海吉祥航空股份有限公司(“吉祥航空”,“我们”)发布本员工隐私通知,用以说明我们如 何处理所持有的员工和求职者的个人信息(统称为“您”)。“员工”一词包括非长期工作的人 员,如临时工作人员和合同制工作人员、独立的合同方、顾问、专业顾问、借调人员和实习生。
We respect the privacy rights of individuals and are committed to handling personal information responsibly and in accordance with applicable law. This Notice sets out the personal information that we collect and process about you, the purposes of the processing and the rights that you have in connection with it.
我们尊重个人隐私,并承诺按照适用的法律来处理个人信息。本通知介绍了我们所收集和处理的 有关您的个人信息、我们处理的目的以及与此相关的您的权利。
If you are in any doubt regarding the applicable standards, or have any comments or questions about this Notice, please contact us at the contact details in Section 10 below.
如果您对适用的法律或数据保护的标准有任何疑问,或者对本通知有任何意见或疑问,请通过下 面第 10 部分所列的方式与我们联系。
2. Types of personal information we collect
收集个人信息的种类
In the course of your employment at Juneyao Airlines, or when making an application for employment, we may process personal information about you and your dependents, beneficiaries and other individuals whose personal information has been provided to us.
在您受雇于吉祥航空期间,或申请工作时,我们可能会处理您已经提供给我们的关于您和您的家属、受益人以及其他个人信息。
The types of personal information we may process include, but are not limited to:
我们可能处理的个人信息类型包括但不限于:
Identification data – such as your name, gender, photograph, date of birth, native place, nation, political status, staff member IDs.
身份数据 - 例如您的姓名、性别、照片、出生日期、籍贯、民族、政治面貌、员工卡号。
Contact details – such as home and business address, telephone/email addresses,emergency contact details.
联系方式 - 如家庭和公司地址、电话/电子邮件地址、紧急联系方式。
Employment details – such as job title/position, office location, employment contract, performance and disciplinary records, grievance procedures, sickness/holiday records and health status.
就业详情 - 例如头衔/职位、办公地点、雇佣合同、考勤或表现记录、申诉程序、疾病/请假 记录和健康状况。
Background information – such as academic/professional qualifications, education, CV/résumé, criminal records data (for vetting purposes, where permissible and in accordance with applicable law).
背景信息 - 如学术/专业类的资格证书、教育背景、履历/简历、犯罪记录数据(仅在适用的 法律允许的情况下以及基于审查的目的收集)。
National identifiers – such as national ID/passport, immigration/visa status, social security, public reserve account numbers.
政府颁发的可识别信息 - 例如身份证/护照、移民/签证状态、社会保险号码、公积金账号。
Spouse & dependents information, marital status.
配偶及家属信息、婚姻状况。
Financial information – such as banking details, tax information, withholdings, salary, benefits, expenses, company allowances.
财务信息 - 如银行业务详情、税务信息、税款扣缴、工资、福利、费用、补贴。
IT information – information required to provide access to company IT systems and networks such as IP addresses, log files and login information.
IT 信息 - 提供访问公司 IT 系统和网络所需的信息,例如 IP 地址、日志文件和登录信息。
If you are a contingent worker, the type of personal information we process is limited to that needed to manage your particular work assignment with Juneyao Airlines.
如果您是临时工作人员,我们处理的个人信息类型仅限于管理和分配您与吉祥航空的特定工作所 需的信息。
Sensitive personal information includes any information that reveals your racial or ethnic origin, religious, political or philosophical beliefs, genetic data, biometric data for the purposes of unique identification, trade union membership, or information about your health/sex life ("Sensitive Personal Information"). As a general rule, we try not to collect or process any Sensitive Personal Information about you, unless authorized by law or where necessary to comply with applicable laws.
敏感的个人信息包含了任何显示您的种族或民族出身、宗教信仰、政治或哲学信仰、基因数据、
具有唯一识别特征的生物数据,工会会员身份或关于您的健康/性生活的信息(“敏感信息”)。 一般而言,我们尽量不收集或处理任何关于您的敏感个人信息,除非我们获得了法律授权或是在 必要时需遵守适用的法律。
However in some circumstances, we may need to collect, or request on a voluntary disclosure basis, some Sensitive Personal Information for legitimate employment-related purposes: for example, information about your racial/ethnic origin, gender and disabilities for the purposes of equal opportunities monitoring, to comply with anti-discrimination laws and for government reporting obligations; or information about your physical or mental condition to provide work- related accommodations, health and insurance benefits to you and your dependents, or to manage absences from work.
但是,在某些情况下,我们可能需要收集或请求您自愿披露一些用于合法的、与就业有关的目的 的敏感信息:例如,基于检视平等就业机会的目的,我们将收集或请求您自愿披露有关您的种族/民族、性别和残疾信息以遵守反歧视的法律和对政府的报告义务;或基于为您和您的家属提供与 工作有关的住宿、医疗和保险福利目的,或是基于管理工作缺勤记录的原因,我们将收集或请求 您自愿披露有关您的身体或精神状况的信息。
3. Purposes for processing personal information
处理个人信息的目的
(i) Recruitment purposes
招聘目的
If you are applying for a role at Juneyao Airlines, then we collect and use this personal information primarily for recruitment purposes – in particular, to determine your qualifications for employment and to reach a hiring decision. This includes assessing your skills, qualifications and background for a particular role, verifying your information, carrying out our reference checks or background checks (where applicable) and to generally manage the hiring process and communicate with you about it.
如果您正在申请吉祥航空的职位,基于招聘目的,我们将会收集和使用这些个人信息,特别是确 定您的资质以达成是否聘用的决定。这包括评估您的技能、资质以及特定角色的背景,验证您的 信息,开展我们的背景调查(如适用),从而在一般情况下管理整个招聘的流程,并且与您进行 沟通。
If you are accepted for a role at Juneyao Airlines, the information collected during the recruitment process will form part of your ongoing staff member record.
如果您在吉祥航空成功应聘,则招聘过程中收集的信息将成为您员工记录的一部分。
If you are not successful, we may still keep your application to allow us to consider you for other suitable openings within Juneyao Airlines in the future.
如果您未能成功应聘,我们可能会继续保留您的申请,以便我们考虑您在吉祥航空中其他合适的 职位。
(ii) Employment or work related purposes
就业或工作相关的目的
Once you become a staff member at Juneyao Airlines, we collect and use this personal information for the purpose of managing our employment or working relationship with you – for example, your employment records and contract information (so we can manage our employment relationship with you), your bank account and salary details, account of public reserve and social security number (so we can pay you) and details of your spouse and dependents (for emergency contact and benefits purposes).
一旦您成为吉祥航空的员工,我们将收集和使用这些个人信息来管理我们与您的雇佣或工作关系 - 例如您的工作记录和合同信息(管理雇佣关系)、您的银行账户和工资信息、公积金账户和社会 保障号等(支付薪酬以及法定福利缴纳)以及配偶和家属的详细信息(紧急联系和分发福利)。
We process our staff members' personal information through a human resources system ("HR System"), which is a tool that helps us to administer HR and staff member compensation and benefits at an international level and which allows staff members to manage their own personal information in some cases. This will involve transferring your personal information to our servers in China. Our headquarters in China, may host these servers or utilize third-party servers, but in either case will be responsible for the security access of personal information on the HR System.
我们通过人力资源系统(“人力资源系统”)处理我们员工的个人信息,该系统作为工具,可以 在国际层面上,帮助我们管理人力资源、员工薪酬和福利,并允许员工在特定情况下管理自己的个人信息。这将涉及您的个人信息传输到我们在中国的服务器。我们位于中国的总部可能托管这 些服务器或使用第三方服务器,但无论在哪种情况下,我们都将负责人力资源系统上个人信息的 安全访问。
(iv) Other legitimate business purposes
其他合法的商业目的
We may also collect and use personal information when it is necessary for other legitimate purposes, such as to help us conduct our business more effectively and efficiently – for example, for general HR resourcing on a global level, IT security/management, accounting purposes, or financial planning. We may also process your personal information to investigate violations of law or breaches of our own internal policies.
我们也可能基于其他合法目的收集和使用个人信息,如帮助我们更有效地开展业务。具体而言, 可能包括在全球范围内,对 IT 安全/管理、会计或财务规划等人力资源进行调配。我们也可能会处 理您的个人信息,以调查是否违反法律或违反我们的内部政策。
(v) Law-related purposes
法律相关的目的
We also may use your personal information where we consider it necessary for complying with laws and regulations, including collecting and disclosing staff member personal information as required by law (e.g. for tax, health and safety, anti-discrimination laws), under judicial authorization, or to exercise or defend the legal rights of the Juneyao Airlines offices.
我们还会基于遵守法律法规的目的从而使用您的个人信息,包括依据法律要求或是司法机关的授 权下,收集、披露员工的个人信息(例如税收、医疗、安全、反歧视的法律),或为行使或维护 吉祥航空各办公室的合法权利而收集、披露员工的个人信息。
4. Who we share your personal information with
分享个人信息的对象
We take care to allow access to personal information only to those who require such access to perform their tasks and duties, and to third parties who have a legitimate purpose for accessing it. Whenever we permit a third party to access personal information, we will implement appropriate measures to ensure the information is used in a manner consistent with this Notice and that the security and confidentiality of the information is maintained.
我们将只允许那些需要此类访问权限去执行其任务和职责的人员,以及有合法目的的第三方访问 个人信息。若我们允许第三方访问个人信息,我们将采取适当的措施以确保第三方使用信息的方 式符合本通知的规定,并保证信息的安全性和机密性。
(i) Transfers to other group companies
传输至其他集团内的公司
As mentioned above, we will share your personal information with other members of the Juneyao Airlines group around the world in order to administer human resources, staff member compensation and benefits at an international level on the HR System, as well as for other
legitimate business purposes such as IT services/security, tax and accounting, and general business management.
如上所述,我们将与吉祥航空的其他集团成员分享您的个人信息,以便于在国际层面上管理人力 资源、员工薪酬、福利。我们也会基于其他合法商业目的进行信息分享,如 IT 服务/安全、税务和 会计、一般业务管理等。
(ii) Transfers to third party service providers
传输至第三方服务提供者
In addition, we make certain personal information available to third parties who provide services to us. We do so on a "need to know basis" and in accordance with applicable data privacy law.
此外,我们还向为我们提供服务的第三方提供某些个人信息。我们提供的个人信息仅限于“需知 范围”,并会遵守适用的数据保护和隐私的法律。
(iii) Transfers to other third parties
传输至其他第三方
We may also disclose personal information to third parties on other lawful grounds, including:
我们也可能会因其他合法理由向第三方披露个人信息,包括:
● To comply with our legal obligations, including where necessary to abide by law, regulation or contract, or to respond to a court order, administrative or judicial process, including, but not limited to, a subpoena, government audit or search warrant
为遵守法定义务,包括必要时遵守法律、法规或合同,或对法院命令、行政或司法程序作 出回应,包括但不限于传票,政府审计或搜查令
● In response to lawful requests by public authorities (including for national security or law enforcement purposes)
为了响应公共机构的合法要求(包括为了国家安全或执法目的)
● As necessary to establish, exercise or defend against potential, threatened or actual litigation
必要时,在潜在的或实际的诉讼中提起、行使或维护法律诉求
● Where necessary to protect the vital interests of another person
必要时,保护他人的切身利益
● In connection with the sale, assignment or other transfer of all or part of our business
涉及吉祥航空全部或部分业务的出售或转让
● With your consent.
已获得您的同意
5. Legal basis for processing personal information
处理个人信息的法律基础
We will normally collect personal information from you only where we have your consent to do so, where we need the personal information to perform a contract with you (i.e. to administer an employment or work relationship with us), or where the processing is in our legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms. In some cases, we may also have a legal obligation to collect personal information from you or may otherwise need the personal information to protect your vital interests or those of another person.
我们收集您的个人信息仅限于以下情况:(1)获得您的同意;(2)为履行与您的合同(即管理 与我们的工作或工作关系);(3)基于我们的合法利益而处理个人信息,且此情形与您的数据利 益或基本权利和自由并不冲突。在某些情况下,我们可能因法定义务收集您的个人信息,或者可 能需要个人信息来保护您或其他人的切身利益。
If you have questions about or need further information concerning the legal basis on which we collect and use your personal information, please contact us using the contact details provided at Section 10 below.
如果您对我们收集和使用您的个人信息的法律依据有任何疑问或需要进一步的了解,请使用下文 第 10 部分提供的方式与我们联系。
6. Transfer of personal information abroad
个人信息的跨境传输
As we operate at a global level, we may need to transfer personal information to countries other than the ones in which the information was originally collected. When we export your personal information to a different country, we will take steps to ensure that such data exports comply with applicable laws. For example, if we transfer personal information from the European Economic Area to a country outside it, such as China, we will implement an appropriate data export solution such as entering into EU standard contractual clauses with the data importer, or taking other measures to provide an adequate level of data protection under EU law.
鉴于我们在全球范围内开展经营活动,我们可能需要将个人信息传输到最初收集地以外的国家或 地区。当我们将您的个人信息传输到其他国家时,我们将采取措施确保此类数据传输符合适用的 法律。例如,如果我们将个人信息从欧洲经济区传输到其他国家(如中国),我们将实施适当的 数据输出方案,如与数据输入者签订欧盟标准合同条款或采取依据欧盟法律能提供充分的数据保 护的其他措施 。
7. Data retention periods
数据保留期限
Personal information will be stored in accordance with applicable laws and kept as long as needed to carry out the purposes described in this Notice or as otherwise required by applicable law. Generally this means your personal information will be retained until the end or your employment, employment application, or work relationship with us plus a reasonable period of time thereafter to respond to employment or work-related inquiries or to deal with any legal matters (e.g. judicial or disciplinary actions), document the proper termination of your employment or work relationship (e.g. to tax authorities), or to provide you with ongoing pensions or other benefits.
个人信息将根据适用的法律进行存储,并根据需要进行保留,以履行本通知中所述的目的或遵守适用的法律要求。一般而言,为回应雇佣或与工作有关的询问,或为处理任何法律事务(例如司 法或纪律处分)、记录您的雇佣或工作关系的终止(如向税务机关提供)、提供退休金或其他福 利,您的个人信息将被保留至您雇佣期限、工作申请或劳动关系结束,再额外加上的一定合理期 限结束之后。
8. Your data privacy rights
您的数据权利
You may exercise the rights available to you under applicable data protection laws as follows:
您可以根据适用的数据保护法行使您享有的如下权利:
If you wish to access, correct, update or request deletion of your personal information, you can do so at any time by contacting us using the contact details provided at Section 10 below.
如果您想访问、更正、更新或要求删除您的个人信息,您可以随时通过第 10 部分提供 的方式与我们联系。
In addition, you can object to processing of your personal information, and you can exercise these rights by contacting us using the contact details provided at Section 10 below.
此外,您可以拒绝我们处理您的个人信息,您可通过第 10 部分提供的方式与我们联系, 以行使权利。
If we have collected and processed your personal information with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal information conducted in reliance on lawful processing grounds other than consent.
如果我们在征得您同意的情况下收集并处理了您的个人信息,您可以随时撤回您的同 意。撤回您的同意不会影响我们在您撤回之前进行的任何处理的合法性,也不会影响 我们依据法定理由(而非您的同意)对您的个人信息进行的处理。
You have the right to complain to a data protection authority about our collection and use of your personal information. For more information, please contact your local data protection authority. (Contact details for data protection authorities in the European Economic Area, Switzerland and certain non-European countries are available here.)
您有权向数据保护监管机构投诉。更多信息,请联系您当地的数据保护机构。(欧洲 经济区、瑞士和某些非欧洲国家的数据保护监管机构联系的详情,请访问这里)
We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws.
我们会根据适用的数据保护法律来回应我们收到的行使数据权利的请求。
9. Updates to this Notice
通知的更新
This Notice may be updated periodically to reflect any necessary changes in our privacy practices. In such cases, we will inform you on the intranet/by company-wide email and indicate at the top of the Notice when it was most recently updated.
本通知可能会按照我们实践中的必要性而定期更新。在这种情况下,我们会通过内部网络/公司的 电子邮件通知您并在通知顶部显示最新更新的时间。
10. Contact details
联系方式
Please address any questions or requests relating to this Notice to dpo@juneyaoair.com or alternatively, you can raise any concerns with your line manager, local HR department or local Data Protection Officer (DPO) if you have one.
如果您有任何关于本通知的问题或要求,请联系 dpo@juneyaoair.com,或者您可以向您的主管经 理、人力资源部门或数据合规官(DPO)提出问题。